The One Tip You Need To Run A Better Zoom Meeting

The One Tip You Need To Run A Better Zoom Meeting

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By Gabrielle Gayagoy Gonzalez/July 24, 2020 1:40 pm EST

The key is to make sure there are voices to go with all of those touched up faces, according to communication experts Susan Glaser, PhD, and Peter Glaser, PhD, in their recent piece for Fast Company. “If people don’t speak during the meeting, that’s when there are ‘meetings after the meeting’ where agreements can become unraveled,” they explained. This can be mitigated by creating a list of names to guide an orderly discussion where everyone has a chance to contribute or even by assigning roles to encourage more active participation.

Create a ‘group memory’ in your Zoom meetings

• Co-host: Appoint someone who will be prepared to step in at a moment’s notice should any technical mishaps arise during your screen share.
• Moderator: Having someone on hand to monitor Zoom chat encourages an alternative way for people to voice their questions and concerns during the meeting without disrupting the facilitator’s flow.
• Coordinator: This person can keep track of time to ensure all agenda points get covered and also run a screen share of real-time meeting notes so that everyone can follow along visually. As the Glasers point out, “This creates a ‘group memory’ that everyone can view together.”